Job Details

Coordinator, Materials

Position Number: 6292519
Location: Salt Lake City, UT
Position Type: Medicine - Dentistry

Coordinator, Materials

Job Summary

Coordinates the purchasing process for entities within the School of Dentistry

Responsibilities
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions
1. Oversees the purchasing of equipment and supplies needed for the daily operations of a department, including research activities.
2. Manages entire dock space for deliveries, returns, package send out and storage of equipment.
3. Obtains quotations for bids, selects vendors and negotiates prices to determine the most cost-efficient products.
4. Plans and implements the purchasing system utilized to accomplish purchasing objectives within the department. Evaluates system effectiveness and makes modifications as needed.
5. Participates in growth planning to forecast equipment and supply needs, taking in consideration personnel and increases in grant funds. Makes recommendations for providing sufficient resources to handle needs for the future.
6. Resolves problems regarding orders; ensures orders are correctly filled, warranty repairs are made, and examines merchandise received for quality.
7. Supports in submitting invoices for payment.
8. Occasional travel required with personal vehicle to assist in purchases at certain businesses. Mileage is reimbursable. <15%
9. Educates employees in proper purchasing procedures. Determines the most effective communication methods for reaching all employees and provides ongoing training to keep faculty and staff updated with new processes and procedures.
10. Prepares reports which assist personnel in keeping track of orders and status of accounts.
11. Oversees the maintenance of equipment inventory.
12. Manges annual inventory audit and tagging of capital and non-capital equipment including disposal of inventory through surplus and Salvage.

Problem Solving
This position works independently in performing most assignments. He/she selects vendors and negotiates prices and plans daily activities. The decision to purchase costly equipment or hire additional staff is referred to the supervisor.

Some challenges the incumbent may encounter include determining the status of merchandise received, resolving problems, and coordinating the return of wrong or damaged items with vendors. The incumbent also implements and maintains a mechanized purchasing process in order to expedite orders in a timely and cost-effective manner; determines the amount and type of supplies and equipment needed to accommodate increased demands due to growth; evaluates, plans and implements improvements to the purchasing process; and keeps an inventory current and accounted for that may be spread throughout several buildings.

Minimum Qualifications
Four years purchasing/business experience or equivalency (one year of education can be substituted for two years of related work experience), experience with database management, and strong organizational skills required. Supervisory experience and a background in electronic transfer systems preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN42166B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday
Department: 01478 - SOD - EDUCATION
Location: Campus
Pay Rate Range: $16.82 to 18.02
Close Date: 9/11/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/183843