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Course Materials Buyer
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Position Number: 5094494
Location: Chula Vista, CA
Position Type: Computer and Information Technology

Posting Number: 0601486

Open Date: 03/05/2024

Position Title: Course Materials Buyer

Working Title:

Department: Bookstore

Work Site: Main Campus: 900 Otay Lakes Road, Chula Vista, CA 91910

FLSA: Non-Exempt

Position Type: Classified Bargaining/Staff (Permanent Contract)

Months of Service: 12 months

FTE:

1.0 (full-time)

Hours Per Week:

Funding Source: District

District Values:

Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Job Description

https://www.swccd.edu/administration/human-resources/job-descriptions/files/jobdescription_csea_course_materialsbuyer.pdf

Responsibilities:

Under general supervision, plans, oversees, coordinates and participates in the procurement of course materials for the Southwestern Community College District Bookstore including digital delivery content and published textbooks; establishes and maintains relationships with publishers, distributors, wholesalers and vendors to ensure best pricing; confers with faculty on course material adoptions and determines proper course of action to meet course material quantity requirements; coordinates and maintains the text book sales floor and directs the placement of inventory; assists management with budgeting, sales projections, and inventory management strategies; and performs related duties as assigned.

REPRESENTATIVE DUTIES:

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Performs varied and responsible duties related to the purchase of course materials for the Southwestern Community College District Bookstore including textbooks, digital delivery content and general books; assures buying activities are within budgetary limitations.

Acts as a liaison to academic departments and faculty; receives, audits, and verifies course material adoptions from faculty; researches material requests with publishers, distributors, wholesalers, and vendors to make appropriate selections; communicates availability of materials to faculty and develops course of action to meet quantity requirements.

Plans, coordinates, and executes the bookstore's buyback and used book programs; identifies faculty needs and edition updates and determines eligible textbooks for repurchase; monitors buy back limits and makes changes as needed.

Research lowest cost format for course requests from various vendors and product lines; recommends less costly alternatives; uses cost, quality, discounts & promotional co-op support to make product selections.

Generates and inputs purchase orders and invoices; audit invoices according to established procedures; tracks orders and transfers, monitors pricing, controls shrinkage, completes markups and markdowns; communicates with vendors and publishers to resolve shipping and receiving issues and special-order deadlines.

Establishes and maintains relationships with publishers, distributors, wholesalers, and vendors; negotiates pricing for services and discounts to ensure cost effectiveness and reasonable pricing.

Assists with bookstore operations; develops quarterly arrangement and set up of textbook floor; prepares shelf tags, information booklets, posters, and advertising for course materials; calculates sales price of materials according to established policies; provides customer service to patrons assisting with in store and online purchases; oversees the receipt of goods and stocking of shelves.

Ensures efficient management of textbook inventory by understanding publisher's return policies, identifying damaged or incorrectly shipped books and shortages or overages, monitoring invoice report to determine the titles that have potential for return, verifying quantities to be returned, and obtaining return authorizations.

Performs related duties as assigned.

Knowledge & Abilities:

MUST HAVE KNOWLEDGE OF:

Publishers, distributors, wholesalers, and vendors that supply cost effective course materials.

Principles, practices, and techniques of negotiating pricing for material purchases.

Principles, practices, and procedures of inventory control.

Record keeping and filing system methods, principles, and practices.

The structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.

Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

ABILITY TO:

Use tact, initiative and independent judgment whin general policy and procedural guidelines.

Effectively use computer systems, software applications and modern business equipment to perform a variety of work tasks.

Work with and exhibit sensitivity to and understanding of the diverse racial ethnic, disabled, sexual orientation and cultural populations of community college students.

Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Learn and adapt to changing technology and equipment used in the performance of assigned duties.

Education & Experience:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Any combination equivalent to: An associate degree in business administration, purchasing, retail or a related field;

AND

Two (2) years responsible purchasing work experience.

Minimum Qualifications (Faculty and Academic Administrator Positions Only)

Desired Qualifications:

Licenses and Other Requirements:

All District employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.

Working Conditions:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a retail and office environment with moderate noise levels, controlled temperature conditions, frequent interruptions, and distractions; extended periods of time viewing computer monitor, and dealing with upset or frustrated student, faculty, staff, and customers. Work involves potential contact with hazardous materials such as copier toner.

Physical: Primary functions require sufficient physical ability and mobility to work in a bookstore setting; to stand or sit for prolonged periods of time; to stoop, bend, kneel, crouch, reach overhead, above shoulders or horizontally, and twist; to lift, carry, push, and/or pull light to moderate weight averaging up to 30 pounds; to operate office equipment requiring repetitive hand movement and dexterity of hands and fingers and fine coordination including use of a computer keyboard and audio visual equipment; and hearing and speaking to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction to read and verify data and prepare various materials, observe students, and monitor activities.

Hearing: Hear in the normal audio range with or without correction.

Salary:

Range 20, Steps 1-7, $4,713.17-$5,962.81. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Salary Schedule: Classified Bargaining Unit

Work Schedule:

Monday-Friday: 8:00 a.m.-4:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the school.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval.

Initial Screening Deadline:

All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, March 15, 2024 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Tentative Timeline (Subject to Amendments):

| March 1-15, 2024 | Position advertised; District receives applications

| March 15, 2024 | Initial screening deadline for guaranteed consideration.

| March 18-April 5, 2024 | Reviewing of applications.

| March 25-29, 2024 | District closed for Spring Break

| April 15-26, 2024 | Search Committee interviews candidates

| May, 2024 | Tentative employment start date pending Governing Board approval.

Open Until Filled Yes

Required Applicant Docs Cont'd Southwestern College Online Application

Supplemental Application:

Special Instructions to Applicants:

Equivalency (Academic Faculty Positions Only)

Equivalency (Academic Faculty Positions Only)" section to read as follows, €œTo teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College's Chancellor's Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.

Foreign Degrees:

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.

For your convenience, here is a link to NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement, https://www.naces.org/members. You may use any other certified transcript evaluation service at your disposal.

Additional Information:

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report €" Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/college-police/public-information-and-resources/index.aspx.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) €" More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (https://www.swccd.edu/student-support/health-services/personal-wellness-mental-health/drug-and-alcohol-abuse-prevention-program.aspx)

Selection Procedure:

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

HR Contact Information:

Southwestern Community College

Human Resources (Bldg. 46B-150)

900 Otay Lakes Road

Chula Vista, CA 91910

www.swccd.edu

(619) 482-6395